Assistant to Project Manager (Senior)
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Assistant to Project Manager (Senior)
Referrence Person's Information
Work location
Ho Chi Minh
Level
Senior
Expiration date
31 Dec,2025
JOB DESCRIPTION
- Provide comprehensive support to Manager to ensure effectively lead the organization and project execution, including:
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- Managing schedules, meetings, reports, presentations, and internal/external communications
- Taking meeting minutes and tracking tasks, issues, risks, and action items.
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- Coordinate with the global IPM team to define work processes, discuss risks/issues, and track follow-up actions.
- Monitoring progress and performance, helping teams to make improvements.
- Work closely with Manager to keep them informed of upcoming schedules, commitments and responsibility.
- Maintain weekly/monthly operation reports for customers; prepare monthly management reports with insights on team performance and collaboration with biz side.
- Prepare new team formations/increase contract proposal to customer based on demand and resource planning insights.
- Support Managers in resource forecasting, contract planning, and hiring demand tracking.
- Receive team requests, support escalation, and follow up with stakeholders on resolutions.
- Perform other duties as assigned to support overall organizational objectives (e.g., group events, trips, business travel planning, budgeting).
REQUIREMENTS
- Senior: 3+ years in assistant or equivalent roles / Junior: 2+ years in assistant or equivalent roles
- Excellent written and verbal communication skills and be able to convey important information clearly and effectively (both English & Vietnamese).
- Be able to synthesize information for various reporting purposes.
- Responsible, goal-oriented and organized.
- Strong attention to detail and ability to multitask, manage timelines, prioritize tasks, and proactively report progress/issues.
- Strong problem-solving, decision-making, conflict-resolution and strategic-thinking skills.
- Strong relationship management skills, be able to work collaboratively with other teams, departments and external parties.
- Excellent customer engagement skills.
- Proficient in using office applications (Excel, PowerPoint, G Suites, etc.).
- Candidates with a general understanding of the IT industry is a plus.
BENEFITS
- Well trained and dedicated to being able to catch the pace smoothly.
- Attracted salary based on the ability of the candidate and the general salary framework set by the company.
- Salary review based on performance every 6 months if your basic salary is less than 30,000,000 VND. If your basic salary is from 30,000,000 VND, it will be reviewed every year
- 13th month salary and bonus for holidays.
- Team building once a month.
- Company trip once a year.
- PVI healthcare insurance.
- Full social benefits in accordance with the company and the law of Vietnam.
- Professional environment and clear procedures.
- Great opportunity to improve English.
- Opportunity to learn Logistics and professional management system of project development process.
(Please be noted that only selected candidates will be contacted via phone)
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